Wedding Receptions at The Seawatch Restaurant General Wedding and Function Information for 2008 Please read through all policies and refer back to them often throughout the planning of your event. Most of your general questions about Seawatch wedding and reception planning will be answered in this section. Restaurant services We are available to assist you with your wedding site location and restaurant needs. Our Director of Sales will work with you or your wedding coordinator to assist you with your food and beverage needs. If you do not have a wedding coordinator, but desire additional assistance with ceremony or reception needs, (e.g., flowers, specialty linens), The Seawatch does have an on-site coordinator. Please contact us for this service, as all fees are based on needs. Our hours of operation are 8:00 a.m. to 10:00 p.m. Dinner events may begin at 5:30 p.m. Food and beverage rights The Seawatch Restaurant has exclusive food and beverage rights on the Wailea Gold and Emerald courses, Molokini Lookout, and all related restaurant sites. No outside food or beverage is permitted. Restaurant location The Seawatch Restaurant is located on a hill above the Pacific Ocean. If you wish to take beach photos, the beach is a short 5-10 minute drive from the restaurant. Your photographer should be able to assist you with your beach photographs. Wedding Site Inspections Wedding site inspections are available by appointment only. Please call (808) 875-8080 or e-mail to schedule an appointment. We are not able to assist you without an appointment. Changing rooms The Wailea Gold and Emerald Golf Courses next door to The Seawatch offer use of their locker rooms for brides and grooms. The doors lock at 6:30 p.m. All of your belongings must be removed prior to lockup, as The Seawatch does not have the keys. The doors reopen at 6:30 a.m. Please keep guests to a minimum. No alcoholic beverages are allowed in the locker rooms. Male photographers are not permitted in the ladies' locker room, and female photographers are not permitted in the men's locker room. Menu changes We reserve the right to change menus as needed due to availability of products; we will try to simulate any changes necessary. Menus Set menus are required for all parties of 15 or more. For parties fewer than 15, guests may select à la carte menus or set menus. Vegetarian and children's menus are available. You are not required to pre-select vegetarian or children's meals prior to your event. The children's menu is viewable on our web site. Please inquire about vegetarian selections. Wedding cakes All wedding cakes must be ordered through www.mauiweddingcakes.com You or your wedding coordinator will need to pay The Seawatch directly for your cake, including 4.166% tax & 19% service charge. All cakes delivered must be clearly marked with the party name and date of function. No outside food or beverage will be allowed in the restaurant. There is no cake serving fee (for cutting, serving, plating of wedding cake, cupcakes, etc.) when your cake is ordered directly with Maui Wedding Cakes and payment goes directly to The Seawatch. A cake table and cake servers will be provided to you at no charge. We do not save leftover cake. Any cake left after you leave your event will be disposed of. Wines We offer an extensive wine list. We normally review and make changes on a monthly basis. Pre-selection of wines needs to be placed two weeks in advance to ensure availability. Maui County liquor laws prohibit guests from bringing wines and spirits into a licensed establishment, and all liquor must be purchased from the restaurant. Corkage fees are not allowed. Please e-mail us for current wine lists approximately 2-3 months prior to your event. Wine selections are subject to availability. Liquor For ease of service, we request no cash and carry. We will present one beverage check per group. Cash bar services may be available on special request and a fee will apply as follows: Cash bartender staffing fee for up to 50 guests - $100 plus tax and gratuity Cash bar staffing fee for over 50 guests - $200 plus tax and gratuity Hourly bar rates are not available. Liquor is on consumption. Service charge and tax All food, beverage, set-up fees and incidentals that are ordered directly through The Seawatch are subject to our 19% service (coordination) charge. This includes decor, entertainment, incidentals, dance floors, wedding cakes, music, etc. Tax of 4.166% and service charges are not included in set menu prices unless specified, but will be added to your final food and beverage bill. Local tax rate is 4.166%. Service charge is 19%. Molokini Lookout parking & transportation for wedding ceremonies Due to limited vehicle space on Molokini Lookout, parking is limited to only vendors and members of the immediate wedding party. All guests are required to be transported via shuttle service. The Seawatch or your wedding coordinator may assist you with the rental of a shuttle service. Parking is available in our main parking lot, and your guests may be shuttled from the main entrance of the restaurant up to Molokini Lookout for the ceremony. Wailea security and Seawatch staff will do spot checks for vehicle parking and the use of shuttles. Fines up to $300 will be imposed on the client or wedding coordinator that booked the event if above guidelines are not met. In case of rain, your ceremony will be moved to the atrium (lobby). Site fees will still apply. Table set-up, seating arrangement and decor Place cards and table favors may be provided to us for placement on the tables if you do not have a wedding coordinator or member of your family handling this. All items must be unwrapped, assembled and ready to place on tables. Fees will apply for decorations requested to be set up. All items delivered must be clearly marked with the name, date and set-up instructions, and given to the manager on duty. Standard table set-up consists of white linen, plates, glassware, silverware and a single votive. If you bring in your own decorative votives, candle flame must be below the glass level. Hurricane-style candle holders work best. Confetti is not allowed. A guest book table is available upon request for no additional fee. The Seawatch Restaurant is not responsible for any decor items left behind at the end of your event. Table configurations will be arranged according to the location, unless otherwise specified, with final approval coordinated by the client, wedding coordinators and the restaurant. Standard table availability is as follows, and is based on your final guest count and your requested table set-up: Lower Lawn - 72" round tables seating 8-10 guests will be used for parties with a large number of guests. One table may be used for smaller parties. These are available upon request, and may require a rental fee if we do not have the tables in our inventory. Upper Pond - 60" round tables seating 6-8 guests will be used for parties with a guest count over 20. One table is available for 20 or fewer guests on the Upper Pond. Lower Pond - appropriate-sized round and/or rectangular tables, depending on the final number in your party Table set-up in all areas depends upon the final size of your party and your specific requests. Due to space constraints and availability of table shapes and sizes, if you have specific requests that you want guaranteed, additional table rental fees may be incurred. Rain Call In case of rain, your event will be moved indoors. There are no refunds due to rain. All ceremony site fees and reception set-up fees will still apply. Your indoor location will be determined by the manager on duty. Rain call must be made 4 hours prior to your event. If you see that it is raining or that there is a threat of rain, please call us and we will let you know how and when your rain call will be made. If we do not hear from you, we understand that you (the client--not another member in your party) are aware of the weather and are aware that we are making every effort to set your event as planned. Once the call is made and your event area is set up indoors, the rain set-up is final. We are not able to move you back outdoors. The Seawatch retains the right to do whatever it takes to accommodate all of our guests in the event of rain. The Seawatch also retains all rights to alter guidelines pertaining to entertainment in order to accommodate all guests during a rain call. We will enforce the DJ music level and tempo prior to 9:00 p.m., and will work as best we can to have your event continue as planned. We ask for your understanding and cooperation with all rain calls. Entertainment - general policies Any exceptions to or extensions of music/entertainment policies described below must have prior approval from The Seawatch Restaurant management. Any overtime will be subject to a surcharge. Hip hop and rap music are not permitted, except during a complete buy-out of the entire restaurant. The Seawatch does not permit boom boxes, CD players or iPods in reception areas. Entertainment - music for non-exclusive events For "non-exclusive" events, we allow live entertainment, provided it blends into the restaurant atmosphere (Hawaiian, jazz or light background music). Hip hop and rap music are not permitted during non-exclusive events. All entertainment must be booked by the Seawatch's coordinator. Please inquire for pricing as it varies based on needs. The following guidelines apply to live entertainment for "non-exclusive" parties from 5:30 p.m. to 10:00 p.m.: The Wedding Knolls - up to two-piece acoustic duo The Upper Pond - up to a two-piece acoustic duo playing Hawaiian, jazz or light background music only The Lower Pond - one-piece acoustic playing Hawaiian, jazz or light background music only The Lower Lawn - up to three-piece acoustic playing Hawaiian, jazz or light background music only (See DJ section for all DJ information.) Drums are not permitted in any restaurant areas for "non-exclusive" parties. Live,"high-energy" music (i.e., fast dance music) on the Lower Lawn is only permitted from 9:00 p.m. to 10:00 p.m. This restriction is imposed as a courtesy to our restaurant patrons who can hear the music in the dining room. See the DJ section below for similar restrictions on high energy music. Entertainment - live music for restaurant buy-outs There are no restrictions for the type of music that is played between 5:30 p.m. and 10:00 p.m. if you are buying out the entire restaurant for a private event. Entertainment - DJs All DJs must be booked by The Seawatch's coordinator. Pricing is available upon request. We do not allow DJs unless your function is on the Lower Lawn, Molokini Lookout, or you are buying out the entire restaurant. Hip hop and rap music are not permitted as part of DJ music, except during a complete buy-out of the entire restaurant. "High-energy" music (i.e., fast dance music) on the Lower Lawn is only permitted from 9:00 p.m. to 10:00 p.m. This restriction (also for live music, as above) is imposed as a courtesy to our restaurant patrons who can hear the music in the dining room. There are no restrictions on types of DJ music played between 5:30 p.m. and 10:00 p.m. if you are buying out the entire restaurant for a private event. As stated above in the "Rain Call" section, The Seawatch retains all rights to alter guidelines pertaining to entertainment in order to accommodate all guests during a rain call. We will enforce the DJ music level and tempo prior to 9:00 p.m., and will work as best we can to have your event continue as planned Entertainment - electrical power Electrical power is not available on the wedding knolls. However, electrical power is available in all other function areas, including Molokini Lookout. Specialty AV equipment is available for additional fees. Please inquire with your needs. Entertainment - dancing and dance floors Dancing is only permitted in the main dining room during a "buy-out" of the entire restaurant, and on the Lower Lawn. A dance floor is mandatory for all dancing on the Lower Lawn, and involves a $150.00 rental fee, plus tax and service charges. A dance floor is also mandatory for all dancing in the main dining room during a "buy-out" and involves a $600.00 rental fee, plus tax and service charges for the standard-sized floor. Please let us know if you plan to have dancing at your event, so that rental of the dance floor can be addressed. Curfews Our hours of operation are 8:00 a.m. to 10:00 p.m. Dinner events may begin at 5:30 p.m. The Seawatch Restaurant requires that all events must end by 10:00 p.m. Late fees will apply for overtime at a rate of $500 per hour. Requests for additional time must be made prior to your event. Maui County laws mandate that all outdoor entertainment must end by 10:00 p.m. Early start time is available at a rate of $500 per hour. Guarantee A guarantee of attendance is due 72 hours in advance of the scheduled group dinner. If we are not advised of a guaranteed count, the tentative number of guests will become the guaranteed count. No-shows on a guaranteed count are charged full price of the set menu. Advance deposit and payment An advance deposit is required to confirm reservations for any of our sites. The deposit amount is equal to the site/set-up fees for the areas you wish to book. Only receipt of the deposit will confirm definite space and date for your event. If a deposit is not received within 60 days of your booking, your date and space will be automatically released. Refer to the Event Prices page for deposit amounts. A payment equal to 50% of the expected event total cost is required and must be received no less than 30 days prior to the event (i.e., food, beverage, rentals, etc.). Calculation of food & beverage deposit is based on an average cover price. Billing Billing for each function/special event will be arranged and approved by the management at least 30 days prior to the event. Final payment is due at the end of your function, and is payable by credit card, cash or traveler's checks only. All corporate bill-backs are due within 30 days of service. Cancellation policy on non-exclusive events A minimum of forty-five days' advance notice will be required in order to receive a deposit refund, less 10% service fee. Cancellations within 15 to 44 days will receive a 50% refund. If cancellation of the event is within 14 days prior to the event, the full deposit will be deemed "non-refundable." No-shows will be deemed "non-refundable." Exclusive private parties (buy-out of the entire restaurant) The Seawatch Restaurant is available for completely private events. Closing the restaurant and bar to the public in the evening does involve a minimum surcharge and set-up fees. Please contact us directly if you wish to explore this avenue. (Due to golf course restrictions, no exclusives are available during the day.) Buy-outs may start at 5:30 p.m. and must end at 10:00 p.m. Overtime is available at a rate of $500 per hour. Exclusive event deposits (buy-out of the entire restaurant) An advance deposit of $500 will be required to confirm the space. 10% of this deposit in deemed "non-refundable" upon cancellation for any reason. Cancellation policy on exclusive events (buy-out of the entire restaurant) A minimum of 60 days' advance notice will be required to receive a refund, less 10%. Cancellations within the 60 days prior to the event will be deemed "non-refundable." Designated host/hostess We request that there be one designated host/hostess whom management can approach with concerns and questions. We reserve the right to refuse service to anyone. Please direct any questions or concerns to the manager on duty during the time period of your event. The floor manager will be your contact and oversee your function, along with your banquet captain. Wedding coordinators and DJs are to follow the time lines designated by the wait staff and kitchen for food service. All menus and prices are subject to change and are based upon availability. To book your reservation, please use the party booking form to provide: full name, phone number, number in party, arrival time, meal time, and the area you wish to reserve, along with the credit card authorization form to confirm the space for you. The payment of the site fee will confirm your booking, along with the credit card authorization form. Final details and menu selections are not needed until approximately 30 days prior to your function. If you wish to finalize your event prior to 30 days, we can do that for you as well. All guidelines are subject to change. [Revised 6-26-08] The Seawatch Restaurant 100 Wailea Golf Club Dr Wailea, HI 96753 Tel.   808-875-8080 Fax   808-875-7462 e-mail   info@seawatchrestaurant.com Return to weddings main page.